Electronic Data Interchange (EDI)

The most important advantages of EDI are

• Competitive advantage due to easier administration and reduced costs
• Prevention of errors leading to higher data quality
• Increased processing speed of data exchange, transfer of goods and payments
• Fully automated data communication 24/7
• Enabling and ensuring just-in-time logistics
• Process safety, legal security and standardized data
• And finally: a stronger, closer and smoother relationship between business partners

Customer Statements

„Atos has been providing EDI services for Henkel CEE since years in a good quality. New business partners, also those with proprietary non standard formats, can be easily connected. That allows us, to concentrate on our core competencies. For us, Atos is a reliable outsourcing partner.”

Gerd Schiffermüller
Head of Process Consulting EIMEA “EDI, BI, Satellites”
Henkel Central Eastern Europe GmbH

„Atos always executes processes for a new partner or regarding a new message connection in a professional and unbureaucratic way. For us customers, minimal effort and very little direct contact to our partner’s liaison is required. With Atos’ internal monitoring, problems are sent to the MELECS group at short notice so they can also react and resolve the problem quickly.
This makes Atos a competent service partner in all areas of EDI and in case of new connections for partners.”

Christian Breisach
Group Leader SAP Consultant
MELECS EWS GmbH

„We want to describe the EDI service by Atos with the following points:

• • • • • • Reliable, stable service, which is used by the Palmers Textil AG for many years
          • Flexibility in terms of implementation and also for short-term requirements
          • Competent consulting with regard to implementation possibilities in various standards and also non-standard-formats “invented” by Atos for those partners, who don’t use a standardized EDI system”

Martin Horvath
Senior SAP Application Manager
Palmers Textil AG

„Siemens Schweiz AG is in touch with the EDI service of Atos since almost two decades. We decided for them as they consulted us with a high level of expertise in the common standards and also investigated in finding solutions how to transfer business information via the interface to the recipients and vice versa. What we also want to outline is the high degree of flexibility of the service on changes of our EDI standard as well as those from our business partners. Last but not least the performance of establishing new connections and data conversion mappings should be praised. As Atos can also handle non standard EDI formats like PDFs, getting and putting data from Websites we can concentrate on our core business and be sure, that everything around EDI simply works reliable.”

Denise Ziegler
EDI Responsible Digital Industries
Siemens Schweiz AG

„Atos is a reliable EDI partner for the RECOM group for many years now. We are happy about their performance, they are always quick on the spot for implementing requirements or acting as a sparring partner for discussions on implementation possibilities. To make it short: everything around EDI out of one competent hand.”

Stefan Holezius
Team Leader ERP/Data Management
RECOM Power GmbH

Why EDI as a service?

You can implement and run EDI within your company by your own staff.

But first ask yourself the following questions:

• Are you an IT company?
• Is this EDI topic your core business?
• Do you want to use your staff doing those operational tasks?
• Are four of your employees free to handle a 24/7 operation conforming to the law?
• Do you currently have special knowhow about various standards and formats?

If you cannot answer all of the questions above with „yes“, we would recommend a partner, operating this service for you 24/7, which the EDI Service already performs for more than 60 customers and connected more than 1.600 business partners in 43 countries. Costs are reduced immensely by NOT running it on your premises but as a service. For that the EDI Service hosted by Atos IT Solutions and Services is your ideal partner.

ZUGFeRD

Zentraler User Guide des Forums elektronische Rechnung Deutschland

Have you encountered the following challenges?

• Both, human readable version of a document and structured format for automatic processing are needed
• Frequent / formatting are time-consuming and tie up resources
• Invoice data has to meet legal requirements

Our Solution

• Invoice in ZUGFeRD format has 2 parts: one human readable in PDF/A3 and one xml-based structure for automatic process embedded into PDF
• Exchange protocol is not defined by the standard and can be mutually defined between parties (e.g. eMail, download, etc.)
• 3 levels are defined: basic, extended and comfort
• Archiving is done in digitally in ZUGFeRD format

Highlights, Why ZUGFeRD

• The goal is to exchange invoices without additional adjustments between partners
• Faster processing of documents due to automatic exchange
• Invoice data meets legal requirements

WEBconnEDI

Have you encountered the following challenges?

• Content (orders, invoices, delivery notes, etc.) is requested manually via a web interface
• Disadvantages: care and administration of accounts, user administration
• Manual extraction or capturing of data can cause mistakes
• The content must be archived manually, which causes time, effort and possibly storage space costs if archived as printouts
• Further manual processing and use of data

Our Solution

• WEBconnEDI connects with the web application
• Automatic parsing of WebPages and automatic reading out of data
• This output is sent to the converter
• There it is converted into the required target format (XML, IDOC, EDIFACT, INHOUSE, …)

Highlights, Why WEBconnEDI

• Available at short notice
• No manual entry needed (but possible in exceptional cases)
• Electronic processing
• Reduced processing time
• Proof of message delivery
• Cost-efficiency
• Automatic processes 24 hours, 7 days a week

References

Melecs EWS GmbH

With 900 employees, Melecs EWS is the largest electronics manufacturing service provider (EMS) with Austrian roots. Melecs develops and produces high-tech products in the automotive, white goods, industry, communications and lighting/LED sector. In addition to its Austrian locations in Siegendorf, Lenzing and Vienna, Melecs has plants in Györ/Hungary and (starting in 2016) Wuxi/China.

Business Challenge:

• Quick data exchange of the EDI transactions
• Support of various communication protocols
• Support of various standard- and non-standard data formats

Solution:

• 7 x 24 Application Management of the electronic data interchange
• High availability
• Innovations like PDF2EDI (automat. capturing of PDFs)

Benefits:

• Efficient service by outsourcing to Atos
• Wide range of support possibilities and quick start of delivery also in new topics by approx. 95.000 Business Technologists