Access all Areas – Making Extended Collaboration a Reality

Posted on: August 7, 2012 by Jean-Marc Djian

As they say, you learn something new every day… I was planning my trip to the Olympics Games next week and while surfing on the website of the UK Border Agency .

I read this:

"If you are a Games family member you will not need a visa to enter the UK between 30 March 2012 and 8 November 2012 if you hold an Olympic Identity & Accreditation Card or Paralympic Identity & Accreditation Card and that card doesn't display the accreditation category codes 'OCOG', 'S' or 'X'".

As I work for Atos, the Worldwide Information Technology (IT) Partner of the Olympic Games since 2002, moreover in the Enterprise Content Management arena, I thought I knew everything about the Game Management System that, by the time the Games begin, will have issued about 95% of the 300,000 accreditations passes required.

I know that an accreditation pass is not an external symbol of privileged status – it is, and has always been, an organizational tool necessary to ensure the smooth and secure handling of the large number of people at the Games and their movement. In fact, it’s a working example of secure extended collaboration that is in use today in one of the most demanding and testing environments – The Olympic Games.

Atos - London2012 - Olympic Games

The purpose of accreditation is to identify people and their roles at the Games and so allow them the necessary access to perform their roles. But how can it also be secure enough to act as a regular visa at the UK border? Is it only for London 2012, was it also the case for Beijing 2008, and will it be for Rio in 2016? I decided to ask my colleague and friend, the CTO of the Games IT systems.

He answered me in less than 10 minutes, which might be seen as a good new for the anticipated 4 billion TV viewers and the 1 billion visits to website. After all, if he was available for my questions, it means no critical situation to manage so far! And guess what, he answered yes to all the above questions; The Game Management System is flexible and secure enough to handle the various processes and workflows that allow the Local Organizing Committee of each Olympic and Paralympic Games to deliver accreditations to the 'Games Family Members' (athletes, coaches, officials and selected media) that have the legal value of visas in the hosting Country.

The Information System even allows for managing quotas. The accreditation system manages the registration of participant’s personal data, the assignation of privileges and the provision of clearly visible accreditation badges such as the one shown here for the Beijing Olympic Games.

The submission of participant’s form through the Internet is made possible by the Electronic Registration Form (ECR) component that allows external organizations to register their participants.

A perfect illustration of seamless end-to-end extended collaboration for regulatory processes that manages and brings together compliant processes from both internal and external sources. And this approach applies to not only the Olympic Games, bringing huge benefits and making life easier for the Olympic Family, but to similar crucial processes for enterprises worldwide.

Amazing, no?

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About Jean-Marc Djian
Global Director Transformation & Transition
Jean-Marc Djian started as a R&D telecom engineer and continued as Busines Unit Director of different networks departements within IBM. Later on he has been developing IT portfolio for all different industries. In 2008, he joins with at the Sales & Markets France organization runing a business unit of 450 employees, among the most profitable of Systems Integration France. He becomes Business Development Director for the ECM key offerings (Enterprise Content Management) and TAM (Test and Acceptance Management). Over the period 2008-2009, the revenue for ECM scored 80% growth to 31 M€, and the revenue for TAM scored in 26% growth to 52 m €. In 2010, he was appointed as Global Key Offerings Director at Atos Group Innovation and Business Strategy and developed an ECM business plan, deploying it worlwide. He is one of the inventors of the Zero email initiative at Atos.

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