The facility in the Netherlands, which was completed in late 2008, comprises the Maasland Hospital, nine clinics and care centers, a psychiatric center, a nursing service and a hospice. With revenues of 220 million Euros and more than 5,800 people at 35 locations, Orbis is one of the region’s largest employers.

Business Challenges

• End-to-end digitization of documents

• Development, optimization and integration of processes for paper-based and Office-based workflows

• Connection of the customized document management and archive solution to SAP and the intranet

• Audit-proof creation, archiving and version control of documents (QM)

Solution

The project was supported along the entire value chain, from the analysis and product selection to its rollout. Services include:

• Development of the document management and archiving strategy

• Process analysis and optimization

• Implementation of the optimized solution

• Transformation of the mail room into a scanning and digital registry department

• Linking the new solution to SAP FI / MM with the SAP invoice approval workflow as well as to SAP PM and the Orbis intranet

• Rollout support and training

Benefits

• Drastic reduction of in-house mail thanks to process simplification and electronic availability

• Accelerated and controlled links to SAP FI/MM and special approval workflows provide simplified processes (Invoice Management)

• Audit-proof and ISO-compliant documentation and archiving, for example of test logs and manuals for medical equipment (linked to SAP-PM); publishing of approved versions

• Time and cost savings through digitization with faster, more complete and protected data access without duplicate files

“Atos (Siemens IT Solutions and Services) provided us with its extensive methodological and technical expertise. This enabled us to execute these drastic changes and provide the “Hospital of the 21st Century“ with digital mail and document processing.“

Jolanda Dirx, DocMA Project Manager, Orbis

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